What an employee parking policy should cover
A good policy fits on one page and answers ten questions: who can park, how spaces are assigned, how they are booked and cancelled, what the rules of use are, how EV chargers are shared, who to tell about incidents, what happens to personal data, what happens when someone breaks the rules and when it is reviewed. The generator turns your answers into those clauses.
The criteria are yours to choose. What makes a policy work is that it is written, public and reviewed, and that the reason for each fixed space is explained.
How to use the policy it generates
- Answer the questions and read the text on the right. It updates as you type.
- Copy it, download it or print it to PDF, and adjust the wording to your company.
- Share it with HR and, where applicable, the employee representatives before approving it.
- Publish it where people will see it: the intranet, the car park and the booking tool.
- Try it for a few weeks and review it with real occupancy data.
For a longer explanation of each decision, read Employee parking policy: model and template. To size the car park before writing the rules, use the office parking calculator.
Before you publish it
- Personal data: licence plates are personal data. Say what they are used for, who sees them and for how long they are kept, and keep only what you need.
- Breaches: consequences such as suspending the right to book may need to be agreed with HR or the employee representatives, depending on where you are.
- Fixed spaces: publish the criteria. A fixed space with no known reason is the main source of resentment.
- EV chargers: if you have them, define slots and a time to move the car, or the first person to arrive keeps them all day.
Frequently asked questions
Is the generated policy legally valid?
It is a starting template, not legal advice. Review it with HR or a lawyer, especially the sections on personal data and breaches, because the requirements depend on the country and on the employment agreements you have.
How long should an employee parking policy be?
One page is enough. Long policies are not read, and a rule that nobody reads is not followed.
Do I have to give fixed spaces to anyone?
No. Many companies fix only the spaces for people with reduced mobility and for service vehicles and book the rest by day. If you do fix spaces, publish the reason.
How should I handle licence plates?
Treat them as personal data: use them only to manage the car park, limit who can see them, keep them only as long as needed and tell employees about it. The generator lets you choose how long they are kept.
Can I edit the text after generating it?
Yes. Copy it or download it and edit it in any word processor. The generator only gives you the first draft.
Does the generator store my answers?
No. The document is built in your browser and nothing you type is sent to a server.